state classes

These classes are designed for state agencies.

A state agency is defined in the Texas Government Code 441.180(9):

(A) any department, commission, board, office, or other agency in the executive, legislative, or judicial branch of state government created by the constitution or a statute of this state, including an eleemosynary institution; (B) any university system and its components and any institution of higher education as defined by Section 61.003, Education Code, except a public junior college, not governed by a university system board; (C) the Texas Municipal Retirement System and the Texas County and District Retirement System; and (D) any public nonprofit corporation created by the legislature whose responsibilities and authority are not limited to a geographical area less than that of the state.

Are you new to state agency records management or need a refresher on the basics? This 30 minute video course is geared toward state agency records management officers and records liaisons.

In the video, we cover:

  • The basic concepts of records management: legal obligations, definitions, and how to read a retention schedule.
  • Learn some practical tips on managing email, and get some guidance on how to identify and protect vital state records.
  • We will also cover the disposition process for how to handle records at the end of their life cycle.
  • Gain an understanding of the various types of records emergencies which may occur in Texas.
  • Understand the state's legal obligation to protect vital records.
  • Learn how to identify, protect, and ensure access to your vital records.
  • Learn how to prepare, respond to, and recover from a records emergency.



  • Apply fundamental records retention principles to the management of electronic records.
  • Learn tips for managing email and other digital information in a way that facilitates retrieval and ultimately disposition at the end of the retention period.
  • Understand challenges of long-term preservation of electronic records and determine appropriate methods for ensuring access.
  • Create and implement electronic records management policies and training programs