Records Management Glossary
Find definitions for records management terms and concepts.
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The appointed or elected official who serves by the state constitution, state statute, or action of the governing body of a state agency as the chief executive and administrative officer of a state agency.
A card with a rectangular opening(s) into which 16mm/35mm microfilm frames can be inserted, mounted, or pre-mounted.
Archives and Information Services division of the commission.
process of reviewing, verifying, evaluating and reporting on an organization, system,
process, project or product.
a records and archives environment, a record showing the transactions within an
information management system providing evidence of activities, such as who has
accessed a computer system and when, what operations he or she has performed
during a given time and the resulting changes to records or information.
a records and archives environment, the quality of being genuine and not corrupted
or altered. The authenticity of a record is typically inferred from internal
and external evidence, including the physical characteristics, structure,
content and context of that record.
process of copying a computer file or collection of files to a second medium, usually
on a diskette or magnetic tape, so that the data are safe in case the original
file is damaged or lost. The resulting copy is also called a backup. Backup
copies are usually stored on devices that can be removed from the computer and
kept separately from the originals.
ability of a software program or piece of hardware to access, read and use data
files created using previous versions of the software or hardware.
A quantity of chemicals or film which has
been prepared at one time, and which has been identified through
labeling or through other means by the manufacturer as a batch or lot.